Terms specific to Relocation services
1. If you are a Private Customer (non-Business Customer) when you enter into the Contract with PingLocker in accordance with these Terms, it will be on the basis that PingLocker are acting as a disclosed agent for Our Partners. Just to explain some the of the legal jargon, a “disclosed agent” means that We are not the principal and that by entering into the Contract with Us, you do so on the basis that you are aware that We are acting as agent for one of Our Partners who will be carrying out the Services for you. PingLocker are entitled and authorised by Our Partners to enter into this Contract with you on their behalf and to arrange the Services as an agent. This Contract governs your relationship with PingLocker and also with Our Partners.
1.1 We will introduce you to Our Partners to try and enable you get the best Price and Services possible. By entering into these Terms, you are acknowledging that you will enter into and be bound by the Terms.
1.2 By accepting that PingLocker is acting as agent for Our Partners and by entering into the Contract with PingLocker this will create a contract between you and PingLocker’s Partner (Partner Contract). The Partner Contract referred to in this clause 1.2 is for the provision of Services as set out in these Terms and you acknowledge and accept that the Partner Contract will be between you and the Partner and that PingLocker is not a party to the Partner Contract other than as expressly provided in these Terms. You also accept that PingLocker are simply accepting the Booking on your behalf and undertaking the Services, which they are expressly bound to provide under these Terms. PingLocker will ensure that Our Partners are also bound by the Terms that relate to them in the Contract.
1.3 You also acknowledge and accept that PingLocker does not provide transportation (moving) services to Private Customers and that We are simply acting as agent (and intermediary) between you and Our Partner.
2 The PingLocker Quote.
2.1 When applicable, PingLocker will supply you with a number of Price Options which shall reflect the information provided by you when completing the Booking Request Form. The Price Options will vary depending upon when they are requested and the desired completion date.
2.2 PingLocker will accept amendments up to 48 hours prior to the date that Services are required. However, you may incur additional charges in relation to such changes. If on arrival at the address provided by you, the Partner cannot gain access to the premises and you are uncontactable by telephone (using the number provided by you on the Booking Request Form), the Partner shall be entitled at its discretion to cease provision of the Services and/or cancel the Services if you cannot be reached and access gained within the Wait Time. In this case, you shall not be entitled to receive a refund and any sums due to PingLocker for Services that you have not yet paid for shall become immediately due and payable.
2.3 For any amendments made less than 48 hours prior to the date that Services are required where We are able to accommodate these changes, you will incur additional charges.
2.4 Additional charges may apply if the Services required and subsequently booked differ upon the arrival of the Partner.
2.5 If the Services required are materially different to those in the Booking Request Form, the Partners shall have the right to terminate the Contract.
2.6 Fees or taxes payable to any government bodies (if moving goods abroad), customs duties or port storage charges are not included in your quote. PingLocker is not responsible for such costs. 2.7 Any additional charges incurred by you under these Terms if not already paid for by You shall be due and payable 5 days from the date that the Services were provided.
2.8 If you have any questions or wish to discuss any of the additional charges referred to in this clause, please contact our Customer Care Team.
2.9 PingLocker will supply you with a number of Price Options which shall reflect the information provided by you when competing the Booking Request Form. The Price Options will vary depending upon when they are requested and the desired completion date.
2.10 PingLocker will accept amendments up to 48 hours prior to the date that Services are required. You may incur additional charges.
2.11 Additional charges apply if the Services required and subsequently booked differ upon the arrival of the PingLocker Partner.
2.12 Fees or taxes payable to any governmental bodies (if moving goods abroad), customs duties or port storage charges are not included in your quote. PingLocker is not responsible for their purchase.
3. If PingLocker Does Not Accept Your Booking Request.
If PingLocker is unable to find a Partner who will undertake the Services, or such Partner decides not to accept your Booking Request, you will be notified as soon as possible in writing or by telephone. PingLocker will use its reasonable endeavours to try and find another Partner to undertake the Services on your behalf. Accepting your Booking Request is at PingLocker’s and / or its Partner’s discretion.
4. Your Job Number.
Upon confirming your Booking Request, PingLocker will assign and notify you of the Job Number allocated to your Booking. Please reference this number when contacting PingLocker.
5. Services and Our Contract with You
Your Booking.
As set out above, PingLocker will supply you with Price Options dependent on your requirements notified in the Booking Request Form. The information you provide on the Booking Request Form is used to produce the Price Options, any alteration to the information supplied on the Booking Request Form may subsequently alter the Price. Accepting a particular Price Option that best suits your needs and supplying PingLocker with your payment details creates a contract between you and PingLocker and Our Partner (Contract) and grants Us authority to confirm to the relevant Partner that you have accepted the Price Option and that they will undertake the Services for you at the agreed Price.
5.1 Services
5.1.1 The Partner will arrive at the address provided by you and on the date agreed in your Booking or any subsequent date and time notified by you to Us and PingLocker confirm their acceptance of such change. Please note that any proposed change to the date and time that the Services are to be provided may result in a change to the Price, which will be notified to you in advance of the Services being undertaken.
5.1.2 The Partner will load and deliver only the goods agreed in the Comprehensive Inventory List. Neither PingLocker nor the Partner is liable for goods loaded that were not included in your Comprehensive Inventory List or for any miscalculations in relation to Volume Size or Van Size on your Booking Request Form.
5.1.3 Please note that if you wish to make any changes to the Booking, including on the day that the Services are undertaken, all payments must be made to PingLocker, Our Partners are not authorised to accept any payments directly.
5.1.4 The Partner will deliver your goods in the same condition they were in when packed or made ready for transportation. If the Partner fails under this clause 5.2.4 please see clause 8 for information on liability for loss or damage. If you (acting reasonably) believe that damage to your goods was caused by the Partner, written notification including genuine evidence of the damage and loss of value is required within seven days of the Services being completed. Outside of this time frame, neither PingLocker nor the Partner is liable. Our liability and that of Our Partner is determined in accordance with clause 8.
5.1.5 The Price Options shall include moving costs, staff costs and fuel unless otherwise stated. Please review the PingLocker Site and/or contact our Customer Care Team for details of additional services and the prices of any additional services PingLocker can offer.
6. Services PingLocker Do Not Provide.
6.1 PingLocker will not do anything to put Our Partners in danger. For example, PingLocker Partners will not enter any premises unless properly lit, floored and where safe access is provided.
6.2 In order to adhere to permits and insurance, the Partners will not transport animals or people, unless agreed by PingLocker in writing prior to your Booking Request being accepted.
6.3 The Partners will not agree to do anything where they do not have the requisite qualifications.
6.4 The Partners will not transport illegal, stolen or dangerous goods. This includes goods that in Our and / or Our Partner’s reasonable opinion present potential danger to Our vehicles and/ or staff, any other assets or goods that require specialist knowledge or equipment to transport. The Partners are within their rights to destroy, dispose of, and to charge you additional costs incurred should they transport any such goods without their knowledge. PingLocker and its Partners shall report such goods to the relevant authorities, where required to do so.
6.5 The Partners will only transport goods that require special licenses or government permissions if you have all required documentation. PingLocker and its Partners require advance warning and agreement in writing to transport such goods. Neither PingLocker nor its Partners will accept liability for loss or damage to any such goods and you will be liable for any loss suffered by PingLocker or the Partners for transporting such goods without prior written agreement of PingLocker or the Partner and/or without the knowledge. You will indemnify PingLocker in full for any charges, expenses, damages or penalties claimed against Us or Our Partners. PingLocker or its Partners may, at Our/the Partner’s sole discretion, destroy or dispose of such goods for which you will be liable for the costs.
6.6 Neither PingLocker nor its Partners will store any goods other than in accordance with clause 8.8 and clause 10 unless previously agreed in writing prior to or at the time of Booking unless subsequently agreed by PingLocker in writing. Additional charges apply for storage of goods and vary depending on duration.
6.7 The Partners will not dismantle or assemble any furniture unless previously agreed in writing prior to or at the time of Booking or subsequently agreed by PingLocker in writing.
6.8 The Partner will not disconnect, reconnect, dismantle or reassemble appliances, fixtures, fittings or equipment; unless previously agreed in writing prior to or at the time of Booking or subsequently agreed by PingLocker in writing.
6.9 The Partners will not take up or lay any carpet or other floor covering.
6.10 The Partners will not move planters and large outdoor pots unless agreed in writing prior to or at the time of Booking or subsequently agreed by PingLocker in writing.
6.11 The Partners will not move any aerials or satellite dishes unless agreed in writing prior to or at the time of Booking or subsequently agreed by PingLocker in writing.
6.12 For the avoidance of doubt Our Partners shall not be obligated to provide the Services for in excess of 9 hours per day. It is at their discretion if they choose to do so, and subject to ensuring the safety and wellbeing of their staff and ensuring that they are only providing Services in accordance with any applicable legislation.
7. Additional Services
7.1 The Partners may supply additional services (which must be booked through PingLocker) which include but are not limited to; Comprehensive Insurance Cover (see clause 9), packing, disassembly and reassembly of goods, storage, enclosed transportation for vehicles and piano tuning. If you require additional services, these must be booked in accordance with these Terms (as set out in clause 3).
7.2 For further details and to book additional services, please visit Our PingLocker Site or speak with one of Our Customer Care Team on 020 3368 8454. If you decide to book such additional services they will be covered by these Terms.
8. The Service Provider.
The Services will be provided by one of the Partners. The Partners are approved by Our dedicated Partner management team and are assessed by the PingLocker team for suitability and eligibility.
9. Hourly Rate Jobs
In addition to the other services We provide PingLocker / Our Partners also provide an Hourly Rate Service (Hourly Rate Job). This allows our customers to book Our Services on a time basis as set out below. This Clause 9 only applies to Hourly Rate Jobs and will only bind customers who book Hourly Rate Jobs (in accordance with the terms of this clause 9).
9.1 If you wish to book an Hourly Rate Job when completing the Booking Request Form, you must provide a summary of the Services that you require, in sufficient detail to enable Us to undertake the Services together with the additional information requested in the Booking Request Form and select the Hourly Rate Job option on the Booking Request Form where indicated.
9.2 You must where indicated in the Booking Request Form provide Us with confirmation as to the size of vehicle that you require us to provide and whether you require an additional staff member (in addition to the driver).
9.3 Once PingLocker have received the Booking Request Form We will provide you with Price Options in accordance with clause 2. This will reflect the information provided by you when completing the Booking Request Form and the type of vehicle that you have requested (Hourly Rate Vehicle).
9.4 Whilst PingLocker shall endeavour to provide the Hourly Rate Vehicle you requested in your Booking Request Form, this may not be possible and you may be allocated a difference type of vehicle.
9.5 If on arrival to undertake the Hourly Rate Job, the Services that you actually require are in Our and / or Our Partner’s opinion materially different to the information provided on the Booking Request Form then We reserve Our right to immediately terminate the Contract. You will not be entitled to a refund as it will be considered to be breach of the Contract by you, in accordance with clause 7.3(a).
9.6 In addition to the exclusions set out in these Terms if you book an Hourly Rate Job transport of the following are excluded:
pianos;
9.7 If when undertaking the Hourly Rate Job on your behalf it takes longer than the time that you specified in the Booking Request Form, PingLocker will email you as soon as possible with details of the additional charges you have incurred. Such additional charges must be paid by you to PingLocker within 5 days of notification by Us to you of such additional charges.
9.8 By entering into this Contract you acknowledge that the Hourly Rate Job may take longer than the time specified in your Booking Request Form as a result of events outside of Our control however the additional charges referred to in clause 9.6 and 9.8 shall still apply. If the Hourly Rate Job takes in excess of one hours more than the time requested in your Booking Request Form, Any Van / Our Partners are entitled, at their discretion, to cease providing the Services at this point and you will not be entitled to a refund and the additional charges for any additional time that We have spent providing the Services will still be due and payable by you.
9.9 The Price for all Hourly Rate Jobs shall include: -
one driver; and
9.11 The following clauses of these Terms shall not apply to You in respect of any Hourly Rate Jobs: - clause 5.2.2, and clause 6.1(j).
10. Services Outside of The United Kingdom
10.1 In addition to all other applicable terms, you must comply with the provisions of this clause 10.
10.2 You must, at your own cost, obtain all documents, permits, permissions, licences and customs documents necessary for Us to be able to undertake the Services required.
10.3 PingLocker’s Partners will not transport any goods that require a special licence or government permissions for export and/or import. Please see clause 8 and in particular clause 8.4 for limitation of liability.
10.4 The PingLocker Quote will include a time estimate for transit. Times can vary when goods are being transported. PingLocker will keep you updated with any material changes but will not be liable for any loss or damage which may occur as a result of delays in transit times, unless they are as a result of PingLocker or the Partner’s negligence.
11. Customer Obligations
11.1 By entering into the Contract you must comply with the following obligations. If you fail to comply with these obligations, neither PingLocker nor the Partner is liable to you for any losses incurred.
12. Cancellation & Postponement
12.1 Consumers Statutory Cancellation Right.
The Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 are not applicable to service contracts which provide for the transport of goods on a specific date or period for performance.
12.2 Postponement & Cancellation by The Customer.
If you wish to postpone or cancel the Contract please notify Us, in writing as soon as possible. If you cancel by telephone We will write to you confirming cancellation. All postponement and cancellation charges are charged as follows:
12.3 Cancellation by PingLocker and its Partners.
12.4 Refunds:
13. Liability for Loss or Damage
13.1 PingLocker shall have no liability to you for any loss or damage to any of your goods or premises or any other loss suffered by you arising out of the Contract.
13.2 Unless previously agreed in writing, the Partner’s liability is fixed for all claims of loss or damage to goods, due to its negligence or breach of Contract, for an amount of £40 per individual item. If all of the goods transported by the Partner are stolen during the provision of the Services or destroyed by fire the Partner’s liability is limited to a total of £4000 for all of your goods (this is calculated based on a maximum of 100 items x multiplied by £40 per item). It is your responsibility to provide PingLocker with evidence of the value of goods lost or damaged and proof that the damage was caused by Our Partner. For the avoidance of doubt the liability under this clause is limited to a total of £4000.
13.3 For the avoidance of doubt, where it is identified there has been damage to your items or any missing items any compensation claim or complaint must be reported to the service prover within 28 days or delivery or receipt or the items. Any claims or complaint reported outside the 28 days will not be honoured.
13.4 The Partner is liable for damage to your premises subject to you producing satisfactory evidence that the damage was caused by the Partner and not by you or a third party. Their liability to you is limited as follows:
If the Partner damages premises or property other than the goods they are contracted to transport as a result of their negligence or breach of contract, they are only liable for repairing the damaged area. This liability is in accordance with the limitations of clause 13.4.
If you require Services outside of the United Kingdom, in addition to the liability provisions in clause 13.1 to 13.4 (inclusive), neither PingLocker nor its Partners are liable for any goods confiscated, seized, removed or damaged by any customs authorities or any other government agency unless such damage, confiscation, seizure or removal was as a result of Our Partner’s negligence or breach of contract.
13.7 Events Outside of Our Control.
Neither PingLocker nor its Partners are liable for any damage or loss if any of the below occur: -
Acts of God, including but not limited to flood, drought, earthquake or other natural disaster;
13.9 None of Our employees or subcontractors other than the Partner who undertook the Services, are independently liable for any loss, damage, mis-delivery, errors or omissions under the Contract.
13.10 Delays in Transit:
14. Insurance and Basic Compensation Cover
14.1 Basic Compensation Cover and Comprehensive Insurance Cover is provided by the Insurer.
14.2 Basic Compensation Cover is included in the Price This provides: -
14.3 Comprehensive Insurance Cover is made available to all eligible customers upon Booking Our Services subject to payment of the required premium the premium will be calculated according to the value of the goods being carried Full details of the cover available and Our insurance terms and conditions can be found on the insurance policy page of the PingLocker Site.
14.4 You shall not take or fail to take any action or permit anything to occur that would entitle the Insurer not to pay any claim under the Basic Compensation Cover and / or the Comprehensive Insurance Cover (if applicable).
14.5 PingLocker, its Partners and the Insurer shall not be liable in respect of any claim under the Basic Compensation Cover or the Comprehensive Insurance Cover if and to the extent that you are entitled to make a claim under any other policy of insurance in respect of the matter or circumstance giving rise to such claim.
15. Our Rights to Hold The Goods
15.1 The Partners have the right to hold your goods (lien) until all money owed under the Contract, including applicable interest, has been paid This includes costs We have incurred for storage and legal costs.
15.2 If full payment of any monies owed by you to PingLocker is not received within 90 days We shall be entitled to sell the goods or deal with them as We think reasonable and apply any proceeds towards Our costs incurred and the money you owe to us.
1.1 We will introduce you to Our Partners to try and enable you get the best Price and Services possible. By entering into these Terms, you are acknowledging that you will enter into and be bound by the Terms.
1.2 By accepting that PingLocker is acting as agent for Our Partners and by entering into the Contract with PingLocker this will create a contract between you and PingLocker’s Partner (Partner Contract). The Partner Contract referred to in this clause 1.2 is for the provision of Services as set out in these Terms and you acknowledge and accept that the Partner Contract will be between you and the Partner and that PingLocker is not a party to the Partner Contract other than as expressly provided in these Terms. You also accept that PingLocker are simply accepting the Booking on your behalf and undertaking the Services, which they are expressly bound to provide under these Terms. PingLocker will ensure that Our Partners are also bound by the Terms that relate to them in the Contract.
1.3 You also acknowledge and accept that PingLocker does not provide transportation (moving) services to Private Customers and that We are simply acting as agent (and intermediary) between you and Our Partner.
2 The PingLocker Quote.
2.1 When applicable, PingLocker will supply you with a number of Price Options which shall reflect the information provided by you when completing the Booking Request Form. The Price Options will vary depending upon when they are requested and the desired completion date.
2.2 PingLocker will accept amendments up to 48 hours prior to the date that Services are required. However, you may incur additional charges in relation to such changes. If on arrival at the address provided by you, the Partner cannot gain access to the premises and you are uncontactable by telephone (using the number provided by you on the Booking Request Form), the Partner shall be entitled at its discretion to cease provision of the Services and/or cancel the Services if you cannot be reached and access gained within the Wait Time. In this case, you shall not be entitled to receive a refund and any sums due to PingLocker for Services that you have not yet paid for shall become immediately due and payable.
2.3 For any amendments made less than 48 hours prior to the date that Services are required where We are able to accommodate these changes, you will incur additional charges.
2.4 Additional charges may apply if the Services required and subsequently booked differ upon the arrival of the Partner.
2.5 If the Services required are materially different to those in the Booking Request Form, the Partners shall have the right to terminate the Contract.
2.6 Fees or taxes payable to any government bodies (if moving goods abroad), customs duties or port storage charges are not included in your quote. PingLocker is not responsible for such costs. 2.7 Any additional charges incurred by you under these Terms if not already paid for by You shall be due and payable 5 days from the date that the Services were provided.
2.8 If you have any questions or wish to discuss any of the additional charges referred to in this clause, please contact our Customer Care Team.
2.9 PingLocker will supply you with a number of Price Options which shall reflect the information provided by you when competing the Booking Request Form. The Price Options will vary depending upon when they are requested and the desired completion date.
2.10 PingLocker will accept amendments up to 48 hours prior to the date that Services are required. You may incur additional charges.
2.11 Additional charges apply if the Services required and subsequently booked differ upon the arrival of the PingLocker Partner.
2.12 Fees or taxes payable to any governmental bodies (if moving goods abroad), customs duties or port storage charges are not included in your quote. PingLocker is not responsible for their purchase.
3. If PingLocker Does Not Accept Your Booking Request.
If PingLocker is unable to find a Partner who will undertake the Services, or such Partner decides not to accept your Booking Request, you will be notified as soon as possible in writing or by telephone. PingLocker will use its reasonable endeavours to try and find another Partner to undertake the Services on your behalf. Accepting your Booking Request is at PingLocker’s and / or its Partner’s discretion.
4. Your Job Number.
Upon confirming your Booking Request, PingLocker will assign and notify you of the Job Number allocated to your Booking. Please reference this number when contacting PingLocker.
5. Services and Our Contract with You
Your Booking.
As set out above, PingLocker will supply you with Price Options dependent on your requirements notified in the Booking Request Form. The information you provide on the Booking Request Form is used to produce the Price Options, any alteration to the information supplied on the Booking Request Form may subsequently alter the Price. Accepting a particular Price Option that best suits your needs and supplying PingLocker with your payment details creates a contract between you and PingLocker and Our Partner (Contract) and grants Us authority to confirm to the relevant Partner that you have accepted the Price Option and that they will undertake the Services for you at the agreed Price.
5.1 Services
5.1.1 The Partner will arrive at the address provided by you and on the date agreed in your Booking or any subsequent date and time notified by you to Us and PingLocker confirm their acceptance of such change. Please note that any proposed change to the date and time that the Services are to be provided may result in a change to the Price, which will be notified to you in advance of the Services being undertaken.
5.1.2 The Partner will load and deliver only the goods agreed in the Comprehensive Inventory List. Neither PingLocker nor the Partner is liable for goods loaded that were not included in your Comprehensive Inventory List or for any miscalculations in relation to Volume Size or Van Size on your Booking Request Form.
5.1.3 Please note that if you wish to make any changes to the Booking, including on the day that the Services are undertaken, all payments must be made to PingLocker, Our Partners are not authorised to accept any payments directly.
5.1.4 The Partner will deliver your goods in the same condition they were in when packed or made ready for transportation. If the Partner fails under this clause 5.2.4 please see clause 8 for information on liability for loss or damage. If you (acting reasonably) believe that damage to your goods was caused by the Partner, written notification including genuine evidence of the damage and loss of value is required within seven days of the Services being completed. Outside of this time frame, neither PingLocker nor the Partner is liable. Our liability and that of Our Partner is determined in accordance with clause 8.
5.1.5 The Price Options shall include moving costs, staff costs and fuel unless otherwise stated. Please review the PingLocker Site and/or contact our Customer Care Team for details of additional services and the prices of any additional services PingLocker can offer.
6. Services PingLocker Do Not Provide.
6.1 PingLocker will not do anything to put Our Partners in danger. For example, PingLocker Partners will not enter any premises unless properly lit, floored and where safe access is provided.
6.2 In order to adhere to permits and insurance, the Partners will not transport animals or people, unless agreed by PingLocker in writing prior to your Booking Request being accepted.
6.3 The Partners will not agree to do anything where they do not have the requisite qualifications.
6.4 The Partners will not transport illegal, stolen or dangerous goods. This includes goods that in Our and / or Our Partner’s reasonable opinion present potential danger to Our vehicles and/ or staff, any other assets or goods that require specialist knowledge or equipment to transport. The Partners are within their rights to destroy, dispose of, and to charge you additional costs incurred should they transport any such goods without their knowledge. PingLocker and its Partners shall report such goods to the relevant authorities, where required to do so.
6.5 The Partners will only transport goods that require special licenses or government permissions if you have all required documentation. PingLocker and its Partners require advance warning and agreement in writing to transport such goods. Neither PingLocker nor its Partners will accept liability for loss or damage to any such goods and you will be liable for any loss suffered by PingLocker or the Partners for transporting such goods without prior written agreement of PingLocker or the Partner and/or without the knowledge. You will indemnify PingLocker in full for any charges, expenses, damages or penalties claimed against Us or Our Partners. PingLocker or its Partners may, at Our/the Partner’s sole discretion, destroy or dispose of such goods for which you will be liable for the costs.
6.6 Neither PingLocker nor its Partners will store any goods other than in accordance with clause 8.8 and clause 10 unless previously agreed in writing prior to or at the time of Booking unless subsequently agreed by PingLocker in writing. Additional charges apply for storage of goods and vary depending on duration.
6.7 The Partners will not dismantle or assemble any furniture unless previously agreed in writing prior to or at the time of Booking or subsequently agreed by PingLocker in writing.
6.8 The Partner will not disconnect, reconnect, dismantle or reassemble appliances, fixtures, fittings or equipment; unless previously agreed in writing prior to or at the time of Booking or subsequently agreed by PingLocker in writing.
6.9 The Partners will not take up or lay any carpet or other floor covering.
6.10 The Partners will not move planters and large outdoor pots unless agreed in writing prior to or at the time of Booking or subsequently agreed by PingLocker in writing.
6.11 The Partners will not move any aerials or satellite dishes unless agreed in writing prior to or at the time of Booking or subsequently agreed by PingLocker in writing.
6.12 For the avoidance of doubt Our Partners shall not be obligated to provide the Services for in excess of 9 hours per day. It is at their discretion if they choose to do so, and subject to ensuring the safety and wellbeing of their staff and ensuring that they are only providing Services in accordance with any applicable legislation.
7. Additional Services
7.1 The Partners may supply additional services (which must be booked through PingLocker) which include but are not limited to; Comprehensive Insurance Cover (see clause 9), packing, disassembly and reassembly of goods, storage, enclosed transportation for vehicles and piano tuning. If you require additional services, these must be booked in accordance with these Terms (as set out in clause 3).
7.2 For further details and to book additional services, please visit Our PingLocker Site or speak with one of Our Customer Care Team on 020 3368 8454. If you decide to book such additional services they will be covered by these Terms.
8. The Service Provider.
The Services will be provided by one of the Partners. The Partners are approved by Our dedicated Partner management team and are assessed by the PingLocker team for suitability and eligibility.
9. Hourly Rate Jobs
In addition to the other services We provide PingLocker / Our Partners also provide an Hourly Rate Service (Hourly Rate Job). This allows our customers to book Our Services on a time basis as set out below. This Clause 9 only applies to Hourly Rate Jobs and will only bind customers who book Hourly Rate Jobs (in accordance with the terms of this clause 9).
9.1 If you wish to book an Hourly Rate Job when completing the Booking Request Form, you must provide a summary of the Services that you require, in sufficient detail to enable Us to undertake the Services together with the additional information requested in the Booking Request Form and select the Hourly Rate Job option on the Booking Request Form where indicated.
9.2 You must where indicated in the Booking Request Form provide Us with confirmation as to the size of vehicle that you require us to provide and whether you require an additional staff member (in addition to the driver).
9.3 Once PingLocker have received the Booking Request Form We will provide you with Price Options in accordance with clause 2. This will reflect the information provided by you when completing the Booking Request Form and the type of vehicle that you have requested (Hourly Rate Vehicle).
9.4 Whilst PingLocker shall endeavour to provide the Hourly Rate Vehicle you requested in your Booking Request Form, this may not be possible and you may be allocated a difference type of vehicle.
9.5 If on arrival to undertake the Hourly Rate Job, the Services that you actually require are in Our and / or Our Partner’s opinion materially different to the information provided on the Booking Request Form then We reserve Our right to immediately terminate the Contract. You will not be entitled to a refund as it will be considered to be breach of the Contract by you, in accordance with clause 7.3(a).
9.6 In addition to the exclusions set out in these Terms if you book an Hourly Rate Job transport of the following are excluded:
pianos;
- motorcycles;
- any vehicles.
9.7 If when undertaking the Hourly Rate Job on your behalf it takes longer than the time that you specified in the Booking Request Form, PingLocker will email you as soon as possible with details of the additional charges you have incurred. Such additional charges must be paid by you to PingLocker within 5 days of notification by Us to you of such additional charges.
9.8 By entering into this Contract you acknowledge that the Hourly Rate Job may take longer than the time specified in your Booking Request Form as a result of events outside of Our control however the additional charges referred to in clause 9.6 and 9.8 shall still apply. If the Hourly Rate Job takes in excess of one hours more than the time requested in your Booking Request Form, Any Van / Our Partners are entitled, at their discretion, to cease providing the Services at this point and you will not be entitled to a refund and the additional charges for any additional time that We have spent providing the Services will still be due and payable by you.
9.9 The Price for all Hourly Rate Jobs shall include: -
one driver; and
- 10 miles of fuel.
9.11 The following clauses of these Terms shall not apply to You in respect of any Hourly Rate Jobs: - clause 5.2.2, and clause 6.1(j).
10. Services Outside of The United Kingdom
10.1 In addition to all other applicable terms, you must comply with the provisions of this clause 10.
10.2 You must, at your own cost, obtain all documents, permits, permissions, licences and customs documents necessary for Us to be able to undertake the Services required.
10.3 PingLocker’s Partners will not transport any goods that require a special licence or government permissions for export and/or import. Please see clause 8 and in particular clause 8.4 for limitation of liability.
10.4 The PingLocker Quote will include a time estimate for transit. Times can vary when goods are being transported. PingLocker will keep you updated with any material changes but will not be liable for any loss or damage which may occur as a result of delays in transit times, unless they are as a result of PingLocker or the Partner’s negligence.
11. Customer Obligations
11.1 By entering into the Contract you must comply with the following obligations. If you fail to comply with these obligations, neither PingLocker nor the Partner is liable to you for any losses incurred.
- You must guarantee that all goods transported belong to you and that if anyone has legal interest in the goods, you have their permission to transport them.
- You must provide PingLocker with your current telephone number and email address. If these contact details change, you must let Us know immediately. Correct and precise addresses for pickup and delivery locations are compulsory.
- Suitable parking arrangements for the Partner’s vehicles will be made by you, at your own expense. These include but are not limited to, suspended bays, parking permits, width restrictions and parking distances from your premises. You will fully indemnify the Partner if fines or penalties are incurred as a result of your failure to make said arrangements.
- Advise PingLocker in advance of how many floors there are at both the pickup and delivery locations and if service lifts are available.
- Accessibility information for both pickup and delivery locations is compulsory at the time of Booking. This includes but is not limited to attic conversions, spiral staircases, door and window widths.
- You will be present or represented upon collection, loading, unloading and delivery of your goods.
- Upon delivery the Partner will present you with a Job Sheet which sets out what goods have been collected, transported and delivered. It is identified by the specific Job Number given to you at the time of Booking. You will be asked to sign the Job Sheet as confirmation that the Services were provided to a satisfactory standard.
- Fridge freezers must be defrosted (PingLocker nor its Partners are liable for their contents) and all other appliances must be completely dry with no residual fluid.
- All furniture must be empty unless an additional packing service, has been Booked.
- An accurate list of goods for transportation is required (Comprehensive Inventory List). Amendments can be made but additional charges may apply in accordance with clause 5. Or if when making your Booking you chose the Van Size or Volume Size option if the goods exceed the agreed Volume Size or Van Size, additional costs will apply.
- All goods must be suitably packed prior to the arrival of the Partner. A full packing service is available at an additional cost. Please visit the PingLocker Site and/or contact our Customer Care Team for details of the additional cost.
- All payments must be made in accordance with this agreement and all overdue payments will incur interest on a daily basis that is calculated at 3% per annum above the base rate of Barclays Bank plc.
12. Cancellation & Postponement
12.1 Consumers Statutory Cancellation Right.
The Consumer Contracts (Information, Cancellation and Additional Charges) Regulations 2013 are not applicable to service contracts which provide for the transport of goods on a specific date or period for performance.
12.2 Postponement & Cancellation by The Customer.
If you wish to postpone or cancel the Contract please notify Us, in writing as soon as possible. If you cancel by telephone We will write to you confirming cancellation. All postponement and cancellation charges are charged as follows:
- Domestic
- If a Domestic Service is booked and PingLocker receives notice in writing or by telephone no less than 48 hours before the date that the Services are due to be provided, there will be no charge. If you paid in full upon booking the Services, you are entitled to a full refund.
- If a Domestic Service is booked and PingLocker receives notice in writing or by telephone with less than 48 hours but not less than 24 hours before the date that the Services are due to be provided, you will incur a charge equal to 50% of the Price. If you paid in full upon Booking the Services, you are entitled to a 50% refund of the Price.
- International
- If International Services or Additional Domestic Services are booked and PingLocker receive notice of cancellation in writing or by telephone no less than five business days before the date that the Services are due to be provided, there will be no charge. If you paid in full upon booking the Services, you are entitled to a full refund.
- If International Services or Additional Domestic Services are booked and PingLocker receive notice of cancellation in writing or by telephone with less than five business days before the date that the Services are due, you will not be eligible for any refund. If you paid in full upon Booking the Services, you are not entitled to a refund of the Price.
- If you postpone or cancel the Services (international and domestic) within 24 hours of the date that the Services are due to be provided, you will be charged the full Price. If you paid in full upon Booking the Services, you will not be entitled to a refund.
- If you postpone the Services and immediately re-book, it is at the discretion of PingLocker whether We reduce or waive some or all of the charges referred to in this clause 12.2.
- Urgent Bookings are non-refundable if cancelled or postponed.
- If you postpone or cancel the Services and as a result of this clause 12, additional amounts are owed to PingLocker, these will be due immediately.
- If you postpone or cancel the Services and have a dispute regarding a payment made to PingLocker, a charge pending or an issue relating to the Service, you must notify Us as soon as possible, and no later than seven days after the Services have been provided, by contacting our Customer Care Team.
12.3 Cancellation by PingLocker and its Partners.
- If you breach any term of this Contract then PingLocker and its Partner are entitled to terminate the Contract.
- If the Partner is unable to perform the Services agreed upon Booking (or if We are unable to find an appropriate Partner to undertake the Services), whether through its own fault or as a result of something outside of Our control then PingLocker will notify you as soon as possible in writing or by telephone.
- If you make a Booking, PingLocker shall use its reasonable endeavours to find an available Partner as soon as possible. If PingLocker is unable to do so, we are not in breach of the Contract but you will be entitled to a full refund.
12.4 Refunds:
- If PingLocker or its Partner cancel the Contract in accordance with clause 13.3(a) you will not be entitled to a refund. If PingLocker or its Partner cancel the Contract in accordance with clause 12.3(b)-(c) then you are entitled to a full refund.
- If you cancel the Contract in accordance with clauses 12.2 (a), 12.2(b) or 12.2(d) any money that is due to be refunded to you will be transferred within three to five working days of our Customer Care Team receiving a written request for a Refund. PingLocker require confirmation of your bank account details within five days of submitting the request to us by email. The request must be submitted no later than seven days after the date when notification that you are cancelling the Contract was sent.
13. Liability for Loss or Damage
13.1 PingLocker shall have no liability to you for any loss or damage to any of your goods or premises or any other loss suffered by you arising out of the Contract.
13.2 Unless previously agreed in writing, the Partner’s liability is fixed for all claims of loss or damage to goods, due to its negligence or breach of Contract, for an amount of £40 per individual item. If all of the goods transported by the Partner are stolen during the provision of the Services or destroyed by fire the Partner’s liability is limited to a total of £4000 for all of your goods (this is calculated based on a maximum of 100 items x multiplied by £40 per item). It is your responsibility to provide PingLocker with evidence of the value of goods lost or damaged and proof that the damage was caused by Our Partner. For the avoidance of doubt the liability under this clause is limited to a total of £4000.
13.3 For the avoidance of doubt, where it is identified there has been damage to your items or any missing items any compensation claim or complaint must be reported to the service prover within 28 days or delivery or receipt or the items. Any claims or complaint reported outside the 28 days will not be honoured.
13.4 The Partner is liable for damage to your premises subject to you producing satisfactory evidence that the damage was caused by the Partner and not by you or a third party. Their liability to you is limited as follows:
If the Partner damages premises or property other than the goods they are contracted to transport as a result of their negligence or breach of contract, they are only liable for repairing the damaged area. This liability is in accordance with the limitations of clause 13.4.
- The Partner is not liable for any damage caused to any premises or goods if you ignore PingLocker or the Partner’s advice in relation to the Services.
- You must advise Us by email or telephone, no later than seven days after completion of the Services, if any damage is caused to the premises or your goods upon collection, transportation or delivery. PingLocker nor the Partners are liable outside of this time unless permitted by law.
- Damage caused as a result of your actions and/or your breach of these Terms;
- Perishable items, including but not limited to food and drink;
- Damage caused by moths or vermin or any other infestation;
- Damage caused by fire;
- Damage caused to any furniture packed and/or unpacked by you or a third party;
- Normal wear and tear;
- Goods loaded and/or unloaded against Our or the Partners advice;
- Damage to any goods or premises not caused by Us or the Partners;
- Damage to goods or premises caused by you or a third party when packing, loading or unloading them on and/or off Our vehicles or otherwise;
- PingLocker’s Partners do not transport live animals or plants unless agreed and appropriately organised upon booking. PingLocker’s Partner is not liable for harm caused to live animals or plants transported without Our knowledge;
- Damage to your electrical goods (unless you can provide evidence that such damage was as a result of the Partner’s negligence);
- Loss incurred if any of your goods were already damaged or had an inherent defect;
- Damage if any of your goods are susceptible to damage including but not limited to breakage, internal spoilage, leakage, malfunctions;
- Damage to any collections or documentation including but not limited to stamps, coins, gemstones, share certificates, deeds to properties;
- Personal items including but not limited to jewellery, handbags, clothes and hats, unless properly packed and included in the Comprehensive Inventory List;
- Business loss whatsoever if you are a Private Customer;
- Loss or damage which occurs after the goods have been delivered to you or your representative;
- Loss or damage not caused by Us or Our Partners, employees, subcontractors or agents;
- Loss which is not reasonably foreseeable;
- Damage caused to your goods which are held by Us or Our Partners in accordance with clause 13.9 and clause 15.
If you require Services outside of the United Kingdom, in addition to the liability provisions in clause 13.1 to 13.4 (inclusive), neither PingLocker nor its Partners are liable for any goods confiscated, seized, removed or damaged by any customs authorities or any other government agency unless such damage, confiscation, seizure or removal was as a result of Our Partner’s negligence or breach of contract.
13.7 Events Outside of Our Control.
Neither PingLocker nor its Partners are liable for any damage or loss if any of the below occur: -
Acts of God, including but not limited to flood, drought, earthquake or other natural disaster;
- Epidemic or pandemic;
- Acts of war, threat or preparation for war, riot, nuclear or chemical containment, change in the law or action taken by a government or public authority, collapse of buildings, fire, explosion or accident and any labour or trade dispute, strikes industrial action or lockouts;
- Delay in transit;
- Any events which can reasonably be considered outside of Our control.
13.9 None of Our employees or subcontractors other than the Partner who undertook the Services, are independently liable for any loss, damage, mis-delivery, errors or omissions under the Contract.
13.10 Delays in Transit:
- If there is a delay in transit or PingLocker’s Partner are unable to deliver your goods for reasons not caused by Our negligence or breach of Contract, it may store them. You may at PingLocker’s discretion be liable for any storage re-delivery costs.
- PingLocker will provide you with an estimated time for collection and delivery based on information in Our possession. Times may vary due to events outside of Our control. Neither We nor Our Partner will be liable for any loss suffered by you as a result of this.
14. Insurance and Basic Compensation Cover
14.1 Basic Compensation Cover and Comprehensive Insurance Cover is provided by the Insurer.
14.2 Basic Compensation Cover is included in the Price This provides: -
- cover up to a limit of £40 per individual item including fire and & full theft (full theft is the theft of all of your goods that Our Partners are transporting);
- cover for up to a limit of £40 per individual item
14.3 Comprehensive Insurance Cover is made available to all eligible customers upon Booking Our Services subject to payment of the required premium the premium will be calculated according to the value of the goods being carried Full details of the cover available and Our insurance terms and conditions can be found on the insurance policy page of the PingLocker Site.
14.4 You shall not take or fail to take any action or permit anything to occur that would entitle the Insurer not to pay any claim under the Basic Compensation Cover and / or the Comprehensive Insurance Cover (if applicable).
14.5 PingLocker, its Partners and the Insurer shall not be liable in respect of any claim under the Basic Compensation Cover or the Comprehensive Insurance Cover if and to the extent that you are entitled to make a claim under any other policy of insurance in respect of the matter or circumstance giving rise to such claim.
15. Our Rights to Hold The Goods
15.1 The Partners have the right to hold your goods (lien) until all money owed under the Contract, including applicable interest, has been paid This includes costs We have incurred for storage and legal costs.
15.2 If full payment of any monies owed by you to PingLocker is not received within 90 days We shall be entitled to sell the goods or deal with them as We think reasonable and apply any proceeds towards Our costs incurred and the money you owe to us.
